Anguilla Electricity Company Ltd. (ANGLEC)
Tender for the Supply of Petroleum Products
STIPULATIONS
Anguilla Electricity Company Limited (ANGLEC) is seeking a Fuel supplier for the purpose of a three year
(minimum) supply contract to commence around the 1st of August, 2019. The prospective supplier must
bid to satisfy ANGLEC’s requirements of Automotive Gasoil (No. 2), Ultra-Low Sulphur and Unleaded Gasoline Gasoil
DEADLINE:
Friday 21st June 2019 at by 3:00pm
- Completed tender forms (shown in Appendix V, link to full document at the bottom of this page) must be included in the proposals.
- Please note, Tenders must be submitted in sealed envelopes, bearing the marking below:
Delivered by Courier to:
David Gumbs
Re: 2019 Fuel Tender
C/O Anguilla Electricity Company Limited
P.O. Box 400
The Valley
Anguilla, BWI
ANGLEC’s terms and conditions for the supply of Fuel are detailed below:
-
Product Description:
The products to be supplied are Automotive Gasoil and/or Unleaded Gasoline.
-
Quality of Products:
The products must meet or exceed the standards stipulated in Appendix l. The fuels are for use by the
equipment detailed in Appendix lII. Should the quality specified in Appendix I cease to be available
from the supplier’s normal source of supply for deliveries under the agreement, the supplier shall so
inform ANGLEC and indicate what alternative qualities are obtainable.
-
Quantity of Products:
3.1 ANGLEC’s estimated annual requirements of petroleum products (quoted in imperial gallons) are as follows:
| 3.1 Ultra-Low Sulfur or Automotive Gasoil (No. 2) | ||
| 2019 | 5,000,000 | (All figures are in imperial gallons) |
| 2020 | 4,950,000 | |
| 2021 | 5,100,000 | |
| 2022 | 5,150,000 | |
| 2023 | 5,200,000 | |
| 3.2 Unleaded Gasoline (Vehicle Usage) | ||
| 2019 | 5,100 | |
| 2020 | 5,150 | |
| 2021 | 5,200 | |
| 2022 | 5,225 | |
| 2023 | 5,250 | |
| 3.3. Ultra-Low Sulphur Diesel (Vehicle Usage) | ||
| 2019 | 5,825 | |
| 2020 | 5,900 | |
| 2021 | 5,950 | |
| 2022 | 6,000 | |
| 2023 | 6,250 | |
3.2. Bidder’s Minimum Stock Requirements
Bidders are required to maintain 100% ANGLEC-dedicated storage at a minimum of 10 days equivalent storage or 135,000 imperial gallons (excluding ANGLEC’s storage listed in Appendix (4)) of Automotive Gasoil on island or within 15 miles of Anguilla at all times. ANGLEC must be satisfied that bidders with storage within the 15 miles of Anguilla meets ANGLEC’s reserve and other requirements. All off-island bidders must have a dedicated and demonstrated means of transporting fuel at a rate of 30,000 imperial gallons per day to Anguilla under abnormal conditions (including Storms) and according to ANGLEC’s routine consumption needs under normal conditions.
-
Method of Delivery:
4.1 Automotive Gasoil
ANGLEC’s total requirements of Automotive Gasoil for use at its power plant should be delivered
in bulk by ocean tanker into ANGLEC’s shore receiving tanks located at ANGLEC’s premises at
Corito power station via ANGLEC’s tanker receiving pipeline. (See Appendix ll).
4.2 Unleaded Gasoline
ANGLEC’s total requirements of unleaded gasoline must be delivered by the supplier from its
road tank wagon into underground storage tanks laid down by the supplier and provided on
free loan to ANGLEC for the duration of the contract. The tanks, along with all ancillary
equipment including dispensers shall be located at the buyer’s premises at its Corito power
station. (See Appendix ll).
-
Prices:
The price tendered for the contract should be free of all governmental duties, taxes and levies. All such
duties, taxes and levies shall be additional to the supplier’s stated prices. The Supplier’s Price shall be
quoted in US Cents per American Gallon; and shall comprise of two separate components:
Price = [BASE COST] + [ESCALATOR]
5.1 Price Components
The supplier’s quoted Base Cost shall be only subject to alteration in accordance with the
provisions of this section. The terms “Base Cost” and “Escalator” are defined in 5.2 and 5.3
respectively.
5.2 Base Cost – Definition
Base Cost is defined as the formula used to compute the base product cost on the Effective
Date. This shall be clearly stated by the supplier, and the formula shall remain unchanged for
the duration of the contract. “Effective Date” is a specific term described in 5.4.
Base Cost example: “The Mean of Postings from Exxon Curacao, Shell West, Bahamas, Petrotrin
and Tex Trader for 45 Cetane Gasoil as published in Platts Oil Price Report”
5.3 Escalator – Definition
The Supplier’s Escalator is a catchall for all other costs associated with the product (Freight,
Service Differential etc) and its absolute value shall remain unchanged for the duration of the
contract.
5.4 Verification of Base Cost
The supplier shall subscribe to a reputable publication on behalf of (and at no cost to) ANGLEC
so that all relevant Refinery Postings can be easily validated. This publication must be approved
by ANGLEC. Currently, ANGLEC uses OPR Extra (a Platts Oil Price report) to validate Refinery
Postings.
5.5 Effective Date for Applied Base Cost
The Base Cost associated with each invoice shall be based on one of two dates:
- The date at which the invoiced product was transferred to ANGLEC’s tanks from the
Supplier (the delivery date); OR
- The date at which the invoiced product was transferred to the Supplier’s tankers from the
Refinery (the loading date).
The method of determining the Effective Date shall be clearly stated by the supplier, and shall
remain unchanged for the duration of the contract.
In the event that the Supplier proposes Method 2 (loading date), the following will apply:
- a)Procedures for “loading date verification” must be acceptable to ANGLEC; and
- b)The Supplier’s stock will be priced on a “First In First Out” (FIFO) Procedures for
verifying the Supplier’s stock levels must be acceptable to ANGLEC.
- Invoicing and Documentation:
The supplier must be capable of submitting invoices to ANGLEC no more than 72 hours after each
delivery. Each invoice must clearly show the fuel price build-up, in accordance with the agreed price
formula.
- Items issued on free loan to ANGLEC by the supplier
Any equipment (such as pumps, valves, tanks etc) required to be installed for the execution of service
to ANGLEC under the provisions of this contract shall be issued on free loan to ANGLEC by the supplier.
Maintenance of these items issued on free loan to ANGLEC by the supplier will be the responsibility of
the supplier for the duration of the contract.
-
Evaluation and Award of Tenders
ANGLEC is not bound to accept the lowest or any tender it receives. ANGLEC evaluates tenders on a
multitude of factors, including the following (not necessarily listed in order of priority):
Total Price of Product (Lower Total Price preferred)
Quality of Product (Higher Quality Standards preferred)
Reputability of Supplier (Better Reputability preferred)
Verifiability, Objectivity and Transparency of Base Cost (Verifiable, Objective and Transparent
preferred)
Effective Date Option (Delivery date preferred)
The above is not an exhaustive list
ANGLEC reserves the right to accept or reject any or all proposals or any parts of proposals.
ANGLEC reserves the right to cancel, amend, modify or otherwise change this RFP at any time if it deems it to be in the best interest of ANGLEC to do so.
During the evaluation process, ANGLEC reserves the right, to request additional information or clarifications from those submitting proposals.
It is anticipated that the selection of a firm will be completed by July 19, 2019.
Following the notification of the selected firm, a contract will be executed between both parties as soon as possible thereafter.
-
Additional instructions for tenderers
- a) Tenders must be submitted in sealed envelopes, bearing the marking below:
Delivered by Courier to:
David Gumbs
Re: 2019 Fuel Tender
C/O Anguilla Electricity Company Limited
P.O. Box 400
The Valley
Anguilla, BWI
- b)Completed tender forms (found in Appendix V) must be included in the proposals
- c)Tenders must be received by ANGLEC no later than Friday 21st June 2019 at by 3:00pm
CLICK HERE FOR FULL TENDER DOC
CLICK HERE FOR THE 2019 Fuel Tender Forms (alone)
*** Entities desirous of attending the first clarification meeting should write to the Systems Control Engineer, Mr. Sylvan Brooks at sylvan@anglec.com expressing interest in doing so.
